This letter is designed to simplify the process of requesting funding from your employer to attend the TMS 2013 Annual Meeting & Exhibition.
Please customize this template with information specific to your employer and responsibilities.
This letter is also available
in Microsoft Word format.
< DATE >
Dear < SUPERVISOR’S NAME >
I would like to attend the TMS 2013 Annual Meeting & Exhibition, set for March 3-7, in San Antonio, Texas. The conference provides a valuable
opportunity for materials scientists and engineers representing a broad spectrum of disciplines and nearly 70 countries to meet face-to-face.
TMS2013 will offer a number of technical sessions directly applicable to our work and will allow me to network with a variety of materials
science and engineering professionals from industry, government, and universities. Many of the presentations are tailored specifically
to the < INSERT YOUR TECHNICAL AREA OF EXPERTISE >
professional and will provide the latest research and development
on < LIST RELEVANT RESEARCH AREAS >
. I am convinced that our organization will benefit through my participation in this conference, so I
am seeking compensation for the associated registration fee, travel expenses, and living
expenses. (A detailed cost breakdown is included below.)
After reviewing the conference website, I have identified a number of symposia that will help me to gain valuable knowledge and professional
contacts. I chose these symposia because they are directly related to our mission. These presentations are developed by government laboratory
researchers, respected academics, and industry experts who possess valuable knowledge and information on technology that can directly
benefit < ORGANIZATION NAME >
. I have only listed a few of the presentations that I would like to attend. TMS2013 will feature well over 3,500.
< LIST THE SYMPOSIA DESCRIPTIONS OR INDIVIDUAL PRESENTATIONS THAT ARE MOST RELATED TO YOUR JOB RESPONSIBILITIES. A COMPLETE LISTING
CAN BE FOUND THROUGH THE TMS2013 TECHNICAL PROGRAM WEBPAGE . >
In addition, registration fees for this conference include electronic access to the collected TMS2013 conference proceedings,
which will serve as a valuable reference source.
[OPTIONAL: IF YOU PLAN TO SEEK FUNDING TO ATTEND A CONTINUING EDUCATION COURSE WHILE AT THE CONFERENCE, PLEASE INCLUDE THE FOLLOWING PARAGRAPH:]
While at the conference, I would also like to attend the continuing education course < INSERT COURSE TITLE HERE >
. Attending this course will help me to make the most
of our travel investment by essentially providing two professional development opportunities in a single trip. A description of the course is
attached. [NOTE: PRINTABLE DESCRIPTIONS OF EACH COURSE ARE AVAILABLE THROUGH THE TMS2013 CONTINUING EDUCATION WEB PAGE
The full price conference fee is < SELECT THE APPROPRIATE ON-SITE CONFERENCE FEE FROM THE CHART ON THE TMS2013 REGISTRATION WEBPAGE
>, but this can be reduced
by $100 by registering before February 1.
< INSERT TRAVEL COST NUMBERS HERE >
Here is the breakdown of conference costs:
Roundtrip Airfare: <$xxxx>
[NOTE: YOU CAN FIND HOTEL FEES ON THE TMS2013 HOUSING & TRAVEL
Conference Fee: <$xxxx>
The total costs associated with attending this conference are: <$xxxx>
My participation in the TMS 2013 Annual Meeting & Exhibition is a wise investment of time and energy that will result in a broadened range of
professional contacts for both me and our organization, as well as a deepening of my knowledge of < INSERT YOUR TECHNICAL AREA OF EXPERTISE >
Thank you for your consideration.
< SIGNATURE >