This letter is designed to simplify the process of requesting funding from your employer to attend the TMS 2014 Annual Meeting & Exhibition. Please customize this template with information specific to your employer and responsibilities.
This letter is also available in Microsoft Word format.
< DATE >
Dear < SUPERVISOR’S NAME >
I would like to attend the TMS 2014 Annual Meeting & Exhibition, set for February 16-20, in San Diego, California. The meeting provides a valuable opportunity
for face-to-face interaction with scientists and engineers from the minerals, metals, and materials communities in nearly 70 countries.
TMS2014 will offer a number of technical sessions directly applicable to our work and will allow me to network with a variety of scientists and engineers from
industry, government, and universities. Many of the presentations are tailored specifically to the < INSERT YOUR TECHNICAL AREA OF EXPERTISE >
will provide the latest research and development on < LIST RELEVANT RESEARCH AREAS >
. I am convinced that our organization will benefit through my participation
in this meeting, so I am seeking compensation for the associated registration fee, travel expenses, and living expenses. (A detailed cost breakdown is included
After reviewing the meeting website, I have identified a number of symposia that will help me to gain valuable knowledge and professional contacts.
These presentations are developed by government laboratory researchers, respected academics, and industry experts who possess valuable knowledge and information
on technology that can directly benefit < ORGANIZATION NAME >
. I have only listed a few of the presentations that I would like to attend. TMS2014 will feature
< LIST THE SYMPOSIA DESCRIPTIONS OR INDIVIDUAL PRESENTATIONS THAT ARE MOST RELATED TO YOUR JOB RESPONSIBILITIES. A COMPLETE LISTING
CAN BE FOUND THROUGH THE TMS2014 TECHNICAL PROGRAM WEBPAGE . >
In addition, registration fees for this meeting include electronic access to the collected TMS2014 proceedings, which will serve as a valuable long-term reference
source. These fees also include a three-day pass to the TMS Exhibition, a global display of products, services, and technologies. [VIEW THE ONLINE VIRTUAL EXHIBIT
HALL FOR A LISTING OF PARTICIPATING COMPANIES AND LIST ANY VENDORS YOU WOULD BE INTERESTED IN MEETING WITH.]
[OPTIONAL: IF YOU PLAN TO SEEK FUNDING TO ATTEND A CONTINUING EDUCATION COURSE WHILE AT THE MEETING, PLEASE INCLUDE THE FOLLOWING PARAGRAPH:]
While at the meeting, I would also like to attend the continuing education course < INSERT COURSE TITLE HERE >
. Attending this course will help me to make the most of
our travel investment by essentially providing two professional development opportunities in a single trip. A description of the course is attached.
[NOTE: PRINTABLE DESCRIPTIONS OF EACH COURSE ARE AVAILABLE THROUGH THE TMS2014 CONTINUING EDUCATION WEB PAGE.]
The full price registration fee for the meeting is < SELECT THE APPROPRIATE ON-SITE MEETING FEE FROM THE CHART ON THE TMS2014 REGISTRATION WEBPAGE >
, but this can be reduced by $130 by registering before January 17.
< INSERT TRAVEL COST NUMBERS HERE >
Here is the breakdown of meeting costs:
Roundtrip Airfare: <$xxxx>
Hotel: <$xxxx> [NOTE: YOU CAN FIND HOTEL FEES ON THE TMS2014 HOUSING & TRAVEL WEBPAGE ]
Meeting Registration Fee: <$xxxx>
The total costs associated with attending this event are: <$xxxx>
My participation in the TMS 2014 Annual Meeting & Exhibition is a wise investment of time and energy that will result in a broadened range of professional contacts
for both me and our organization, as well as a deepening of my knowledge of < INSERT YOUR TECHNICAL AREA OF EXPERTISE >
Thank you for your consideration.
< SIGNATURE >