Meeting Resources

World Congress on High Entropy Alloys (HEA 2019)

November 17-20, 2019 • Hyatt at Olive 8 • Seattle, Washington, USA

Housing & Travel

Congress Location

Hyatt at Olive 8
1635 8th Avenue
Seattle, Washington 98101, USA

Book Now

Please note that housing rates are not guaranteed once the block is full, or beyond October 25, 2019, whichever comes first.

A block of rooms has been reserved at the Hyatt at Olive 8 at a special rate for your convenience. In addition to saving you time and money, staying at the congress location will give you convenient access to technical session rooms and social functions, allowing plenty of informal networking opportunities with your congress colleagues.

About Seattle, Washington

With everything from natural beauty and world-class attractions to major sports teams, a thriving arts and culture scene, and beyond, there’s always something to do in Seattle. Some of the most popular attractions include Pike Place Market, the Museum of Flight, and relics from the 1962 World’s Fair such as the Space Needle and Seattle Center Monorail. Additionally, Seattle-Tacoma (Sea-Tac) Airport offers daily, non-stop service to 90 domestic and 25 international destinations, including destinations in Asia and Europe. More information on visiting Seattle is available at

About the Hotel

Famous for its deep environmental commitment, the Hyatt at Olive 8 in Seattle, Washington, USA offers a wide selection of amenities including WiFi/FastBoard and a business center, as well as a pool with Seattle skyline views, the StayFitTM Gym, and the Elaia Spa.

Parking and Transportation

Onsite valet parking is available at the Hyatt at Olive 8 at a rate of $55.00 per night, inclusive of tax (in/out privileges included). The Hyatt at Olive 8 also offers a Shuttle Express service to and from Sea-Tac Airport (departure from Level 3 of parking garage, center curb). The cost of the shuttle is $19.99 per person one way, or round trip for $36.00 per person. Call +1-425-981-7000 for further Shuttle Express details.

Obtain a Travel Visa for a Conference Held in the United States

Visa Application Process

Meeting attendees from countries that require a visa to enter the United States are reminded that the process of obtaining a visa takes a minimum of three months. You are strongly encouraged to plan ahead and begin the application process early.

The U.S. State Department website website includes visa information concerning temporary visitors to the United States that may be helpful to you.

Please note that the Department of Homeland Security is implementing the Electronic System for Travel Authorization, which is expected to be mandatory for Visa Waiver Program travelers. Complete information is available on the Visa Waiver Program page of the U.S. State Department website.

Generate a Visa Letter

To generate an official visa invitation letter for this congress, please select an option below based upon your attendee status, then use your TMS login information to initiate the request. If you do not have a TMS account, you will be asked to create one before placing a request. To personalize the letter, follow the instructions and type in the information in the appropriate places. Then, print the letter and submit it along with other required documentation to the appropriate Consulate/Embassy. Please note that this letter does not guarantee you will be granted a visa. If you need additional assistance, e-mail Diana Grady, or call at 1–724–776–9000 ext. 211.



Letters for use in visa application packages will only be provided to individuals known to TMS, including:

  • TMS members
  • Presenters
  • Exhibitors and/or sponsors
  • Registrants
  • Attendees of one or more past TMS events

If you are neither a TMS member, nor a presenter, exhibitor, sponsor, or past attendee, then you must register and agree to attend the event for which the letter is requested.

TMS cannot send the letter to an embassy or consulate for you nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the United States. It is crucial for the success of the application to apply at least three months in advance. TMS may contact program participants (abstract submitters) to follow up on specific visa requirements and may provide customized letters and supporting documentation as needed. If you do not receive a timely response from TMS, please check your spam filter or junk e-mail folder for your letter.

For More Information

For more information about this meeting, please complete the meeting inquiry form or contact:

TMS Meeting Services
5700 Corporate Drive Suite 750
Pittsburgh, PA 15237
U.S. and Canada Only: 1-800-759-4867
Other Countries: 1-724-776-9000
Fax: 1-724-776-3770