Meeting Resources

TMS Machine Learning for Materials Science 2018

September 25–26, 2018
Embassy Suites by Hilton Pittsburgh Downtown • Pittsburgh, Pennsylvania, USA

Housing & Travel

Course Location:
Embassy Suites by Hilton Pittsburgh Downtown
535 Smithfield Street
Pittsburgh, PA 15222

Visit the hotel website

A block of rooms has been reserved at the Embassy Suites by Hilton Pittsburgh Downtown at a special rate for your convenience. Accommodations must be secured by August 30, 2018.

Book Hotel

Hotel reservations may be made by clicking the button above and using the Embassy Suite’s online reservation system. Alternatively, you may call the hotel’s reservation line at 1–412–338–2200 and referencing TMS.

Room Rates

  • $179/night for single or double occupancy, plus tax
  • $129/night government rate for single or double occupancy, plus tax

Complimentary Wi-Fi is included for all registrants staying in the TMS room block at the Embassy Suites. Please note that congress rates are not guaranteed once the block is full, or beyond August 30, whichever comes first.

About the Hotel

Situated atop the historic Henry W. Oliver building in the central business district of downtown Pittsburgh, the Embassy Suites by Hilton Pittsburgh Downtown is within walking distance to a variety of restaurants and local attractions. The all-suite hotel also offers a business center, free made-to-order breakfast and evening reception for all guests, and a 24-hour fitness center.

Transportation Options

The Embassy Suites by Hilton Pittsburgh Downtown is located approximately 17 miles from Pittsburgh International Airport (PIT). There are a number of transportation options to get to and from PIT, including:

  • Super Shuttle: $24 (typical minimum charge, one way)
  • Taxi: $40 (typical minimum charge, one way)

For additional transportation options to/from PIT, as well as for getting around Pittsburgh, visit the Embassy Suites website, PIT website, or VisitPittsburgh website.

Parking Options

Valet parking at the Embassy Suites is offered to overnight guests for $32/night and includes in and out privileges. Self-parking is available directly across the street from the property in the Mellon Square parking garage. The fee is $19/night Monday through Friday, and $5/night on Saturday and Sunday (does not include in and out privileges).

Obtain a Travel Visa for a Conference Held in the United States

Visa Application Process
Meeting attendees from countries that require a visa to enter the United States are reminded that the process of obtaining a visa takes a minimum of three months. You are strongly encouraged to plan ahead and begin the application process early.

The U.S. State Department website includes visa information concerning temporary visitors to the United States that may be helpful to you.

Please note that the Department of Homeland Security is implementing the Electronic System for Travel Authorization, which is expected to be mandatory for Visa Waiver Program travelers. Complete information is available on the Visa Waiver Program page of the U.S. State Department website.

Generate a Visa Letter

To generate an official visa invitation letter for this congress, please select an option below based upon your attendee status, then use your TMS login information to initiate the request. If you do not have a TMS account, you will be asked to create one before placing a request. To personalize the letter, follow the instructions and type in the information in the appropriate places. Then, print the letter and submit it along with other required documentation to the appropriate Consulate/Embassy. Please note that this letter does not guarantee you will be granted a visa. If you need additional assistance, e-mail Diana Grady, or call at 1–724–776–9000, ext. 256.

Letters for use in visa application packages will only be provided to individuals known to TMS, including:

  • TMS members
  • Presenters
  • Exhibitors and/or sponsors
  • Registrants
  • Attendees of one or more past TMS events

If you are neither a TMS member, nor a presenter, exhibitor, sponsor, or past attendee, then you must register and agree to attend the event for which the letter is requested.

TMS cannot send the letter to an embassy or consulate for you nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the United States. It is crucial for the success of the application to apply at least three months in advance. TMS may contact program participants (abstract submitters) to follow up on specific visa requirements and may provide customized letters and supporting documentation as needed. If you do not receive a timely response from TMS, please check your spam filter or junk e-mail folder for your letter.

For More Information

For more information about this meeting, please complete the meeting inquiry form or contact:

TMS Meeting Services
5700 Corporate Drive Suite 750
Pittsburgh, PA 15237
U.S. and Canada Only: 1-800-759-4867
Other Countries: 1-724-776-9000
Fax: 1-724-776-3770