Housing & Travel

Congress Location & Hotel

Caribe Royale Resort
18101 World Center Drive
Orlando, FL 32821

A block of rooms has been reserved at the Caribe Royale Resort at a special rate for your convenience. In addition to saving you time and money, staying at the congress location will give you convenient access to technical session rooms and social functions, allowing plenty of informal networking opportunities with your conference colleagues.

Secure your accommodation by April 29, 2023, to book at a discounted rate.

About the Hotel

The Caribe Royale Resort, a AAA Four-Diamond resort, is ideally located in the heart of Orlando, Florida. The Caribe Royale has completed a major renovation and redesign and all suites have been reimagined with a modern style and the comforts of home. The resort’s amenities include an outdoor waterfall pool with a waterslide, a two-story fitness center, basketball and tennis courts, jogging trails, and the Island Spa. The Caribe Royale Resort is a Disney Good Neighbor® Hotel and offers scheduled shuttle transportation to all four Disney Theme Parks & Disney Springs®.

Parking and Transportation

The Caribe Royale’s location is just 16 miles from the Orlando International Airport (MCO). Transportation options from the airport include taxi, ride-sharing services, and car rental companies.

Upon arriving at the Caribe Royale, parking options include:

• Self-Parking for Overnight Guests: $20 per night
• Self-Parking for Day Guests: $30 per day
• Valet: $35 per day

Hotel guests are encouraged to self-park near their tower for easy access to their vehicle.

The Caribe Royale also offers a shuttle around the resort property. While the shuttle comes frequently, guests can also call +1 407-973-1053 for direct and immediate pick up assistance.

ICME 2023 Registration Award

A limited number registration awards are available for students, postdoctoral researchers and early career investigators who have received their degree within the last five years. These awards are intended to support individuals within the aforementioned groups who have not yet registered for this event due to lack of funds. Each award recipient will receive complimentary registration to ICME 2023 which includes a welcome reception, plenary, and poster reception. In addition, partial travel support may be available depending on available funding.

Applications will not be considered after April 25, 2023. Learn more and apply.

Obtain a Travel Visa for a Conference Held in the United States

Visa Application Process

Meeting attendees from countries that require a visa to enter the United States are reminded that the process of obtaining a visa takes a minimum of three months. You are strongly encouraged to plan ahead and begin the application process early.

The U.S. State Department website website includes visa information concerning temporary visitors to the United States that may be helpful to you.

Please note that the Department of Homeland Security is implementing the Electronic System for Travel Authorization, which is expected to be mandatory for Visa Waiver Program travelers. Complete information is available on the Visa Waiver Program page of the U.S. State Department website.

Generate a Visa Letter

To generate an official visa invitation letter for this congress, please select an option below based upon your attendee status, then use your TMS login information to initiate the request. If you do not have a TMS account, you will be asked to create one before placing a request. To personalize the letter, follow the instructions and type in the information in the appropriate places. Then, print the letter and submit it along with other required documentation to the appropriate Consulate/Embassy. Please note that this letter does not guarantee you will be granted a visa. If you need additional assistance, e-mail Diana Grady, or call at 1–724–776–9000, ext. 256.

Letters for use in visa application packages will only be provided to individuals known to TMS, including:

• TMS members
• Presenters
• Exhibitors and/or sponsors
• Registrants
• Attendees of one or more past TMS events

If you are neither a TMS member, nor a presenter, exhibitor, sponsor, or past attendee, then you must register and agree to attend the event for which the letter is requested.

TMS cannot send the letter to an embassy or consulate for you nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the United States. It is crucial for the success of the application to apply at least three months in advance. TMS may contact program participants (abstract submitters) to follow up on specific visa requirements and may provide customized letters and supporting documentation as needed. If you do not receive a timely response from TMS, please check your spam filter or junk e-mail folder for your letter.

For More Information

For more information about this meeting, please complete the meeting inquiry form or contact: