ADVANCE BROCHURE (PDF)
Abstract Deadline Extended:
> January 31, 2013
Abstract Acceptance Notifications:
> Mid-February, 2013
Housing Reservation Deadline:
> July 8, 2013
|August 4-9 • Waikoloa, Hawaii|
PRICM-8: Housing and Travel
August 4-9, 2013 • Hilton Waikoloa Village • Waikoloa, Hawaii
Special Notice for Attendees from China
Presenters and other attendees from China may contact the U.S. Department of State, Bureau of Consular Affairs, regarding
a visa to attend PRICM-8 using a special customer service e-mail address: email@example.com.
We suggest that travelers who do not yet have a visa use this e-mail address to get information about visas.
With the congress’s sponsoring organizations based in China, Japan, Korea, Australia, and the United States, PRICM-8 will attract attendees from around the world. To provide equally reasonable access to attendees from the various Pacific Rim countries, PRICM-8 will be held in Waikoloa, which is located on the Kohala Coast on the Big Island of Hawaii. This ideal location is situated in the middle of the Pacific Rim Region.
PRICM-8 Headquarters: Hilton Waikoloa Village
For convenient access to all of the congress technical sessions and activities, book a room at the Hilton Waikoloa Village in Waikoloa, Hawaii, the headquarters of the PRICM-8 congress. Contained within three low-rise towers, the accommodations of Hilton Waikoloa Village exhibit true comfort and exceptional island hospitality. The Village presides over 62 oceanfront acres along the sunny Kohala Coast and offers an extensive array of amenities, including tropical gardens, beautifully appointed guest rooms, and extensive indoor and outdoor meeting and event venues.
Experience the lush tropical gardens, exotic wildlife, cascading waterfalls, tranquil lagoons and waterways, playful dolphins, three swimming pools, beautifully appointed guest rooms and extensive indoor and outdoor meeting and event venues. The resort also boasts two championship golf courses, a seaside-putting course, world-class tennis, the luxurious Kohala Sports Club & Spa, nine international cuisine restaurants, the Museum Walkway, Camp Menehune children's program and Hawaiian cultural activities. Gracing the magnificent black rocky shoreline, the resort meets the turquoise sea.
Take advantage of the complimentary wireless internet in your sleeping room - for congress participants only!
Waikoloa Beach Marriott Resort & Spa
Located beachfront along the sun-splashed Kohala Coast, a premier destination for Hawaii hotels on Big Island, the luxurious Waikoloa Beach Marriott
Resort & Spa welcomes guests with gracious style and Hawaiian service. With the bounty of land and sea captured in stunning views, this Big
Island Hawaii hotel and resort is the perfect place for a memorable vacation with family or meeting with colleagues. The multi-million dollar
renovation provides a warm, fresh look within the Waikoloa Resort, which offers 36 holes of golf, shopping, casual and fine dining, and so much more.
Experience an authentic Polynesian show at the Sunset Luau, available Wednesdays and Saturdays. At Waikoloa Beach Marriott, discover our stunning
beachfront location packed with shopping, dining and entertainment that are a step above other Hawaii Big Island hotels.
Reservation form Now Available! (PDF)
OBTAIN A TRAVEL VISA
Visa Application Process
Meeting attendees from countries that require a visa to enter the United States are reminded that the process of obtaining a visa takes a minimum of three months. You are strongly encouraged to plan ahead and begin the application process early.
The U.S. State Department Web site includes visa information concerning temporary visitors to the U.S. that may be helpful to you.
Please note that the Department of Homeland Security is implementing the Electronic System for Travel Authorization, which is expected to be mandatory for Visa Waiver Program travelers. Complete information is available on the Visa Waiver Program page of the U.S. State Department Web site.
GENERATE A VISA LETTER
How to Generate a Visa Letter
To generate an official visa invitation letter for this congress, please select an option below based upon your attendee status. To personalize the letter, follow the instructions and type in the information in the appropriate places. Then, print the letter and submit it along with other required documentation to the appropriate Consulate/Embassy. Please note that this letter does not guarantee you will be granted a visa. If you need additional assistance, contact Phyllis Roessler at 1-724-776-9000 ext. 256 or email: firstname.lastname@example.org
TMS cannot send the letter to an embassy or consulate for you nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the U.S. It is crucial for the success of the application to apply at least three months in advance. TMS may contact program participants (abstract submitters) to follow-up on specific visa requirements and may provide customized letters and supporting documentation as needed.
TMS Members Only International Travel Resources
An extensive online library of tools is available on the TMS Members Only home page for help with acquiring a visa and preparing for travel to meetings or business events in the United States. Select "International Travel" from the tool bar on the left after logging in to access to articles and information, as well as links to official government and agency resources, updates, forms, and websites.
Kona, Hawaii Airport
Hilton Waikoloa Village is 19.3 miles from Kona International Airport (KOA). When departing the Kona International Airport, turn left (north) onto Highway 19 for approximately 20 minutes. Continue until you see the Waikoloa Beach Drive turnoff to the left (west) of the highway. Along Waikoloa Beach Drive, you will pass four stop signs. Just after the fourth stop sign, you will see the entrance to Hilton Waikoloa Village® on the left.
Waikoloa Beach Marriott Resort & Spa is also 19.3 miles from Kona International Airport (KOA). Upon departing Kona International Airport, head north on Kupipi St. Make a slight left to stay on Kupipi St. Make a slight left toward Keahole Airport Road. Keep right at the fork and continue straight onto Keahole Airport Road. Turn left onto HI-19/Queen Kaahumanu Hwy for 17 miles and turn left onto Waikoloa Beach Drive. Make a U-turn at Kolea Beach Drive and hotel will be on the right.
Shuttle service will not be provided from the airport to the Hilton or Marriott properties. Shuttle service is available through Speedi Shuttle or Resort Transportation; fee: $51 USD (one way). Estimated taxi fare: $65 USD (one way).
SpeediShuttle: email@example.com or 1-877-242-5777.
FOR MORE INFO...
For more information about this meeting, please complete the meeting inquiry form or contact:
TMS Meeting Services
184 Thorn Hill Road
Warrendale , PA 15086-7514 USA
Telephone (724) 776-9000, ext. 243
Fax: (724) 776-3770